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Friday, July 17, 2015

Logistics Officer

CARE International Vanuatu



Industry:
Non Government Organization
Location: 
Port Vila, Vanuatu
Job Hours:
Not Stated
Due Date:
24-Jul-15 




Job Description:
Position Summary:
This position is part of the CARE Vanuatu Logistics team which is responsible for logistical support to the CARE Vanuatu program.  
Logistics officer provides day-to-day logistical support to the CARE Vanuatu program including the management of all IT issues, asset management and vehicle management.

Responsibilities:

IT Management 
  • Be central point of contact for IT and communication issues for CARE Vanuatu staff located in Port Vila and Tanna offices.
  • Set up computers for all new staff in conjunction with CARE IT Branch, HQ Office.
  • Look after local backups to tape on a regular basis.
  • Trouble-shoot computers and report to CARE IT Branch, HQ Office.
  • Ability to follow standard procedures and process and record information for logistics
  • Ensure that all CARE Staff have proper email addresses and access.

Communications Management
  • Examine phone bill to ensure that all mobile numbers are current staff
  • Provide basic report on Mobile Phone and land line usage
  • Communicate all issue back to IT branch, HQ Office
  • Ensure a stock of phone credit card available, at any time, for the renewal of used cards (professional calls) as required, for all the CARE staff
  • Register all card amount given to each staff (based on quotas defined) and submit to the Finance Manager on the last day of each month
  • Maintain and update external CARE contact lists (donor & partner contact list)
  • Manage communication, adhering to the CARE International protocol, before, during and after disasters
  • Update, on an ongoing basis, CARE Vanuatu Staff and phone number list
  • Ensure that all staff has a phone credit card emergency phone at all times
  • Ensure that all satellite phones are charged as soon as returned to the office
  • Ensure that the Security and Safety visitor guidelines are regularly updated (monthly basis if required)
  • Maintain regular phone contact with each field team according to the field trip plans.

Asset Management
  • Maintain Asset Register of all CARE Vanuatu IT equipment, office equipment and office furniture
  • Ensure regular maintenance and repair of equipment/furniture as required
  • Register all IT, phone and other equipments allocated to CARE Vanuatu staff
  • Inform the CARE Logistics Coordinator of broken or lost equipment
  • Inform all the staff of the proper use and security procedures of CARE equipment/property. 

Office maintenance
  • Inform the CARE Finance Manager of any specific owner requirements
  • Ensure good working conditions of all basic requirements (electricity, gas, water…)
  • Organize and supervise all maintenance work or repair as needed or requested
  • Inform all the staff of the proper use and security procedures of CARE equipment/property
  • To collect on a regular basis the CARE mail from the Post Office box. ( 2 times / week )
  • To supervise the work of the cleaner
  • Promote CARE vision, mission and core values among staff and partners.

Criteria:
  • Diploma in Office Administration, Logistic, Business Studies, Organization & Development,  or relevant Administrator positions working preferably for an international non governmental humanitarian organization (INGOs)
  • Minimum Five years of work experience as Administration / Logistic officer preferably for an international non governmental humanitarian organization (INGOs)
  • Proficient in MS Office applications (Excel ,Word, Powerpoint, Microsoft outlook)
  • Proficient in IT skills and maintenance
  • Fluent in written and spoken English and Bislama
  • Ability to prioritize, problem-solved and meet agreed deadlines
  • Open-minded, willing to learn, respectful towards all the CARE staff
  • Respect of the principles, core values and internal procedures of the organization.

Salary:

Not Stated

Language:

English, Bislama

How To Apply:

Please submit all applications to the following email address provided.

Contact Person:

Julie Stapleton|Team Leader

Phone:

Not Stated
Address: Not Stated

Email:

Julie.Stapleton@careint.org


Website:
 Not Stated
______________________________________________________________
Source:
        15-July-15 Direct from Employer

For further information on the above Vanuatu job please see the source or contact the employer directly.