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Tuesday, May 2, 2017

6915 Program Administrator & Communication Support

Roads for Development Program


Industry:
Other
Location: 
Port Vila, Vanuatu
Job Hours:
Not Stated

Due Date
12-May-17




Job Description:
The Program
The Roads for development program (R4D) is a 15-year commitment of support by the Government of Australia to the Government of Vanuatu through the Ministry of Infrastructure and Public Utilities (MIPU). The program seeks to improve rural road infrastructures as well as develop capacity in the Public works Department (PWD) to plan, manage and report on infrastructure resources.

The Position
The purpose of the role is to provide administrative, financial and reporting support to the program.
In addition to providing day to day support for the team, the role would have a key focus with the development and implementation of a communication plan, including preparation of communication materials.
Reporting to the Team Leader, this position will offer a broad range of duties, however the main responsibilities will include:
  • Ensure all staff are aware of the programs administrative procedures and that they are adhered to. This includes the programs human resource and reporting procedures
  • Assist to develop and implement a programme Communication Strategy 
  • Carryout a range of finance and accounts related activities, including accounts payable, reconciliations, cash flow management and budgeting 
  • Provide logistical support to the team by arranging all travel and ensuring the project vehicles are serviced and well maintained 
  • Coordinate meetings and workshops, which will include preparing and distributing the relevant documents
  • Support the program's IT and communications. This include liaising with the program's external IT provider and assisting in the updating of the program's internet site
  • Ensure the programs filing systems are maintained in line with the programs procedures
  • Travel to provinces on an as needs basis to support program activities.
    Criteria:
    The person we are seeking
    Working in a close team environment, you will have excellent written and verbal communication skills, professional presentation and a strong work ethic, with a focus on detail and time management.
    In particular, the successful applicant will possess the following:
    • Administrative experience such as preparation of minutes, external correspondence, management of filing systems and writing reports
    • Demonstrated experience in developing communication materials would be highly desirable
    • Practical experience with finance systems and accounting processes 
    • Ability to demonstrate an intermediate to advanced working knowledge of MS Office
    • Communicating effectively at all levels of management and with external clients
    • Hold a Drivers Licence.

          Salary:

          The position is 12 months, with some flexibility to be undertaken on a part-time basis. An attractive salary package will be offered based on experience.

          Language:

          Not Stated

          How To Apply:
          Please send your application and CV to Ms Nettie Moerman at the address below. If you require a detailed position description, please email libby.paholski@smec.com
          Applications close 5pm, Friday 12 May 2017.

          Contact Person:

          Ms Nettie Moerman

          Phone:

          Not Stated
          Address: 
          Ms Nettie Moerman, Roads for Development Program, PO Box 170, Port Vila, Vanuatu

          Email:
          Not Stated
          Website:
           Not Stated
          ___________________________________________________________
          Source:
                     29-Apr-17 Daily Post Weekender (Issue # 5082)

          For further information on the above Vanuatu job please see the source or contact the employer directly.