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Thursday, August 30, 2018

Admin-HR Support Officer




Vanuatu Red Cross Society
Location
Port Vila

Due Date
7 Sep 2018

Type
Full Time

Organisation Description
The Vanuatu Red Cross Society, is seeking applications from dynamic and highly motivated persons to immediately fill up the following position as part of its VRCS management team

Purpose of the job: The Administration & HR Support Officer will assist the CEO with administrative tasks related to the management of Vanuatu Red Cross Society and will work closely with the HR/Admin Officer to support HR administration requirements.

Purpose of the Society
Founded in 1982, Vanuatu Red Cross Society (VRCS) is a major stakeholder in the humanitarian system. The Society is recognized by the Government as auxiliary to the public authorities in the humanitarian field in accordance with the provisions of the First Geneva Convention. The organization is also one member of the National Disaster Committee. 

VRCS has identified Disaster Management and Disaster Preparedness as one of its main areas of intervention with a particular focus on community based disaster preparedness. It also implements a Health Program, whose main components are First Aid and Hygiene Promotion. The organization also encourages Youth participation and promotes the International Humanitarian Law.

VRCS has branches in 6 different provinces and numerous sub-branches. It can also rely on a solid network of trained volunteers all over the country. Around 30 staff members are currently working at HQ in Efate, while around 20 are working in the other islands.

Job Description
Under the supervision and direction of the CEO, the Administration & HR Assistant will be responsible for:

1. Administration Duties
• Records accurate meeting minutes and distribute promptly to relevant staff/stakeholders
• Ensures effective and efficient filing systems are in place and files all information accordingly.
• Protects operations by maintaining confidentiality of information.
• Drafts letters and documents as requested by the CEO.
• Maintenance of databases.
• Other administrative duties as required.

2. HR Administration
• Assists in the development of HR administrative processes.
• Works with the HR/Admin Officer to ensure up to date personnel records for all VRCS staff;
• Supports the preparation of visas  for all expatriate staff working at VRCS;
• Assists in the management of VRCS recruitment processes.
3. Calendar Management
• Maintains CEO's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves CEO's time by reading, researching, and routing correspondence; collecting and analyzing information; initiating telecommunications.

4. Reception Duties
• Welcomes guests by greeting them, in person or on the telephone; answering or directing inquiries.

5. Office Management
• Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing orders for supplies; verifying receipt of supplies.

Selection Criteria
Qualifications and profile required

• Post-secondary education, year 13 or above;
• Minimum 5 years experience working in administration;
• Experience working with NGOs/not-for-profit organisations;
• Experience working as a personal/executive assistant (highly regarded);
• Experience working in HR administration (highly regarded).

Knowledge & skills required

• Excellent computer skills (Internet, Word, Excel, PowerPoint, Outlook);
• Excellent communication skills (oral and written);
• Excellent interpersonal and organizational skills;
• Strong sense of responsibility and control;
• Well presented and personable;
• Fluent Bislama required;
• Fluent English and/or French required;
• Open-minded, dynamic and flexible;
• Knowledge of Red Cross movement will be an asset;
Driving license required.
Salary
Not Stated

How to Apply
Apply by:
Email
Post

Contact Person
Ms Nemi HILDA NAPARAU

Contact Phone Number
(678) 53 66 814

E-mail to send applications to

Postal Address or location to apply in person
Interested candidates are invited to pick up a more detailed Job description of this position at Vanuatu Red Cross Office (located at Vanuatu Red Cross Headquarters), or send request by mail to: recruitment.vrcs@gmail.com

Interested candidates may submit their applications, with letter of interest and CV, no later than 07th of September 2018 to HR department: recruitment.vrcs@gmail.com

Website to Obtain Further Information
Not Stated

How to apply - more information
Interested candidates are invited to pick up a more detailed Job description of this position at Vanuatu Red Cross Office (located at Vanuatu Red Cross Headquarters), or send request by mail to: recruitment.vrcs@gmail.com  Interested candidates may submit their applications, with letter of interest and CV, no later than 07th of September 2018 to HR department: recruitment.vrcs@gmail.com

Source: Direct from the employer
For further information on the above job please see the source or contact the employer directly.